M-Plan (an HMO's) is the current medical insurance carrier. CIGNA is the current dental insurance carrier. If you did not complete the required forms during the GME Orientation meeting, they may be obtained at the Graduate Medical Office, Fesler Hall, Room 224.

For specific information, visit:

·Health Insurance: http://www.iu.edu/~resident/manual/benefits.html#healthins 

·Dental Insurance: http://www.iu.edu/~resident/manual/benefits.html#dentalins

DISABILITY INSURANCE

At no cost to house staff members, long-term disability insurance is offered.  Provident Life and Accident Insurance Company handles the administration of this insurance. For more information, visit: http://www.iu.edu/~resident/manual/benefits.html#disabilityins.

PAY SCHEDULE

    A. You will be paid monthly (the first day of the month after which you worked) by direct deposit. You may check online by following these directions.

PARKING

Parking tags are provided to house staff for free for parking at University Hospital & Riley. They may be obtained from parking services in the Vermont Street Garage, across the street from University Hospital. Parking tags expire on June 30 of each year and must be renewed before July 1. IUPUI parking allows for "A" surface parking or garage parking, but not both.

Wishard parking passes are distributed and collected each rotation. Contact Dawn Wafford (630-6174) to obtain parking for your rotation at Wishard.

Before your first VA rotation you will be issued a parking hangtag for the VA once you have gone to the Police/Security office and filled out the appropriate form. This hangtag will last the throughout your entire residency/fellowship, and is of no cost to you. It should be obtained prior to the first day of your rotation. If you need assistance obtaining a parking hangtag, contact Robin Barnett, at 988-4867.

Residents on rotation at Clarian’s Methodist Hospital should park in Parking Garage #1, located on the Northeast corner of 16^th and Senate Avenue. Your IUSOM ID badge should be shown to the parking attendant when leaving and you will not be charged for parking. For parking in Garage #1, residents have the option of visiting the Denison Parking office on the first floor of the garage, showing their IUSOM ID and putting a deposit of $15 on a garage card, which will allow them to get out a little quicker. The $15 deposit on the card is returned to the resident when the card is returned at the end of the program. If you park in any other garage on the Methodist campus, you will be expected to pay the customary parking charges. For more questions concerning parking at Methodist, contact Linda Chambers at 962-8250.

MALPRACTICE COVERAGE

The School of Medicine provides, or arranges to provide through its affiliate hospitals, medical malpractice liability insurance coverage for house staff only while acting in the scope and course of approved training. Insurance coverage extends to claims made during and after the training period if based on acts or omissions, which took place during the training period. Coverage limits for house staff are in accordance with the Indiana Medical Malpractice Act, as amended from time to time.

The School of Medicine provides medical malpractice liability insurance coverage for house staff outside an approved affiliate hospital ONLY WITH THE PRIOR WRITTEN APPROVAL OF THE PROGRAM DIRECTOR AND DIRECTOR OF GRADUATE MEDICAL EDUCATION. Rotations or electives outside the State of Indiana are also subject to prior written approval of the Program Director and Director of Graduate Medical Education. Coverage limits for out of state rotations may be difficult to obtain unless the institution in which the rotation occurs provides the insurance. This may limit the availability of such rotations.

Malpractice coverage is provided for professional activities at Indiana University hospitals ONLY. The School of Medicine DOES NOT provide insurance coverage for house staff engaged in outside activities (including moonlighting activities). http://www.iu.edu/~resident/manual/benefits.html#malpractice

For additional information or questions about insurance coverage, contact the Director of Graduate Medical Education at 274-8282.

MEALS

Meal tickets for Wishard Hospital will be placed in your mailbox the first day of each month you are scheduled to be on call. For call while at Methodist, University and Riley Hospitals, you will receive a ‘gold’ card with a magnetic strip on it (there is a $5 charge to replace lost gold cards). This can be worn with your identification badge. The amount you use for your meal will be debited from your meal ticket account electronically. Meals at Wishard are worth ~$4.25 per meal. Meal tickets and ‘gold’ cards may be used for lunch on Saturdays, Sundays and Holidays only. If, at the end of the month, you have any meal tickets left, please return them to Lois Shuman, WMH Rm. 145. Remaining balances on Gold Cards will be zeroed out at the end of the year (and June 1). If you have any problems or questions regarding meal tickets during the month, please contact Lois Shuman (630-6468).

Detailed information on dining room hours at the various hospitals is available at http://www.medicine.iu.edu/~resident/manual/benefits.html#meals 

FEE COURTESY

Fee courtesy is available for the resident, spouses and dependent children. For information on IUSOM’s fee courtesy for housestaff, visit http://www.medicine.iu.edu/~resident/manual/benefits.html#tuition 

EDUCATIONAL RESOURCES

BOOKS AND JOURNALS
Books and CDs can be checked out of the libraries around the department. See the Library Usage policy  for more information.

EDUCATION RESOURCE FUNDS  

First year residents will each receive their own copy of Brant & Helms. Each resident and fellow will receive funds in their account as determined by the Department, which they can use towards travel to scientific meetings (see below for restrictions), books, subscriptions or a one time purchase of a PDA. 

The total cost of the PDA must be $500 or less, and then only 90% of that will be able to be submitted for reimbursement from their fund.  If a PDA is purchased for greater than $500, nothing will be reimbursed from their fund.

• 1st year residents receive $1000
• 2nd through 4th year residents will receive $1,200
• Fellows receive $1,200 

Unused education resource funds can be carried over from one academic year to the next. Funds remaining at the end of a residency program will be lost and cannot be rolled into cash or added to a fund for a fellowship. Funds remaining at the end of a fellowship will be lost. 

All book and journal orders must be made through Willi Gurka in the University Hospital Radiology Library (her office is in the University Hospital Radiology Library, Room 0641, phone 274-1863).

TRAVEL BENEFITS & REIMBURSEMENT

ATTENDANCE AT MEETINGS

All residents receive 5 working days a year (July 1 - June 30) for meeting time. This is the maximum time any one resident will be given to attend meetings. This time is not cumulative and is not to be used for vacations. (Vacation time, however, may be used for meetings.) One day of RSNA attendance will not be counted against meeting or vacation time. Most residents want to go to the RSNA meeting; and since not everyone can attend the entire meeting, half may go during the first three days and half may go during the last three days. Preference for attending a Review Course in Diagnostic Radiology goes to the residents studying for oral boards. Residents preparing for the written boards have second preference. If you attend a board review course BEFORE your 4th year, you may be giving up your chance to go while studying for the oral boards.

It has been traditional that senior residents have first choice of meeting times. If a resident or fellow would like to attend an educational meeting, they should go to the supervising faculty of the service they will be on to clear their absence from the service on those dates. They must obtain the faculty’s approval on the e-mail Vacation/Meeting request.

Release for a meeting is on a first-come, first-served basis. For example, if a particular service or hospital can only allow two residents to be absent (for vacation or meeting) at a time, then subsequent petitioning residents will have their requests denied.

Travel must be approved in advance, or the resident will not be reimbursed. For reimbursement instructions, please see the section below on Applying for Travel Reimbursement.

All residents are allowed five (5) working days in the 3rd & 4th year for interviews for jobs and fellowships. This is the total time allowed for both years. It cannot be used for vacation, moonlighting, or meetings, and is no longer available once the resident has secured a job or fellowship position.

TRAVEL REIMBURSEMENT For Attending Meetings

The department allows the use of Education Resource Funds to help defray the costs of attending meetings. Postgraduate courses and non-national meetings centered on recre­ation­al or non-educational activities will not be approved for travel allowance reimbursement. The meeting must have full day sessions.

Travel outside the continental United States will not normally be considered eligible for reimbursement.

If a resident is presenting a scientific paper or is the lead author on a scientific exhibit, they will get additional time and money to attend. Total meeting and travel time is limited to two meetings a year for no more than ten (10) working days, including the five days allowed for attending meetings. This is limited to one trip per exhibit or paper. An exhibit and a paper on the same research project are not to be considered two separate presentations. If you have both an exhibit and a paper from one research project, you will not be reimbursed to present the paper at one meeting and the exhibit at another. The abstract for your presentation or exhibit is to be reviewed and approved by Dr. Jackson before your trip will be approved for reimbursement.

An additional Travel Allowance of  $1000.00 per presentation can be awarded, for a maximum of $2,000.00 per year. This additional money cannot be rolled over or used for anything but the trip where the presentation is done.

The resident must complete the “Meeting Travel Approval Request Form”, by going to the IU Radiology Associates office in the ERI Building. Also, a copy of the meeting schedule and the final email approving the meeting time must be submitted. The staff in the IURA office will process the travel forms and deliver them to the department Chairman for signature. The Chairman will not approve any meeting travel unless the travel request form is attached to the vacation/meeting e-mail signed by the supervising faculty.

The resident should not make any plane or hotel reservations, or send in registration fees until the Chairman of the department approves travel. If a resident does not follow this protocol and makes travel arrangements without prior approval, they are at risk of having their travel denied and losing any money they have already spent.

This request should be made and approved by the Chairman at least one month prior to travel. Reservations may be made through one of the seven designated travel agencies. For the University to be billed, these agencies require the number that was issued with the travel request. After your return, a voucher will be sent to you, which usually arrives within one week of your return. This voucher should be signed and given to Dawn Molnar (715-6436) in the IURA Financial Services office in the ERI Building with the original receipts (hotel, airline ticket, taxi) for trip expenses. Regardless how the airline ticket is paid, the original airline receipt must be turned in with the voucher. Request a receipt, if getting an electronic ticket or using an airline’s web check-in services or airport self-service terminals. Photocopies will not be accepted.

If you have made an airline reservation at the super-saver rate and must change the time or date of your departure resulting in a higher cost, the change must be approved, in advance, by the Chairman.

Member-in-Training have free membership to the RSNA and are encouraged to join. This allows the resident to attend the annual meeting of the RSNA without a fee and provides the journal “Radiology”. The Department of Radiology will pay for the printed version of the journal. Since the resident / fellow is the only one who receives the bill, the Department must be given the invoice. Give your invoice to Lois Shuman when it is received. If you are NOT currently receiving Radiology, or if you are not a member of the RSNA, please see Lois Shuman to rectify this situation.